How to send customized messages on Whatsapp from MS Excel

How to send customized messages on Whatsapp from MS Excel.

If you have a business where you need to send different Whatsapp messages to many people daily or if you need to message someone for financial transactions or accounts, but you need to send different messages to each person, then you want a way to send messages through a list so that those you want to message can do it. So that you don't have to save all the numbers.

So the solution to your problem also lies with Excel, which can help you send custom messages to each individual without the need to save their phone numbers.

If you have been given a list in your office in Excel which contains the names and numbers of customers, and you need to send custom messages to each person via Whatsapp, what would you do?

If you are thinking of saving all the numbers in your phone and then copying and pasting their messages to send, it will consume a lot of time and there are also chances of mistakes.

So in this article, we will tell you the solution to your problem. We will explain step by step how you can send custom messages to different Whatsapp numbers without saving them from an Excel list.

To send custom messages on Whatsapp from Excel:

First, on an Excel sheet, type all the names along with their respective numbers and the messages you want to send to each of them. Then, a custom message will be created based on their names. Let's find out how to create custom messages in Excel.

To prepare custom messages in Excel based on names, you need to use a formula: 

mathematical

Copy code =Select Same Cell &”Custom Message”

After applying this formula, the name of the person to whom you want to send the message will appear before the custom message, and you can apply this formula to send all messages as well.

Then, to send messages on Whatsapp, you need to create a hyperlink.

A button will appear on the Excel sheet, and with a single click, you can send messages from Excel to Whatsapp.

To create a hyperlink, you can use the formula:

less

Copy code

=HYPERLINK(“https://web.whatsapp.com/send?phone=”&B2&”&text=”&C2,”send”)

If you are using Whatsapp web, use https://web.whatsapp.com/ in the hyperlink. If you are using the Whatsapp app, use https://api.whatsapp.com/ instead.

FAQ:

1.Why use MS Excel for sending WhatsApp messages?

MS Excel provides a structured way to manage contacts and messages, making it efficient for sending customized messages to multiple recipients without the need to save their numbers on your phone.

2.Can I send different messages to each recipient using MS Excel?

Yes, with Excel's functionality, you can create custom messages based on individual names or criteria, allowing you to personalize messages for each recipient.

3.Do I need to save recipients' phone numbers in my contacts before sending messages?

No, one of the advantages of using MS Excel is that you can send messages without saving recipients' numbers on your phone. The process works directly through Excel and WhatsApp.

4.Is there a risk of errors or sending messages to the wrong recipient?

While there's always a possibility of human error, using Excel's structured approach minimizes the risk. However, it's essential to double-check recipient details before sending messages.

5.Can I automate the process of sending messages from Excel to WhatsApp?

While Excel itself doesn't have built-in automation features for sending WhatsApp messages, you can explore third-party tools or scripts that integrate Excel with WhatsApp to automate the process.